Affiliate · Agreement

Affiliate Program Operating Agreement

Operated by Web Production Labs LLC, a Georgia limited liability company, d/b/a The Steading Codex.

Last updated · June 28, 2026

This Affiliate Program Operating Agreement (the “Agreement”) sets out the terms that govern your participation in The Steading Codex Affiliate Program (the “Program”). The Program is operated by Web Production Labs LLC, a Georgia limited liability company, trading as The Steading Codex (“we,” “us,” “our”). When you enroll in the Program, you (the “Affiliate,” “you,” “your”) agree to this Agreement, together with our Terms of Service and Privacy Policy, which are incorporated by reference. If you do not agree, do not enroll.

1 · Eligibility

To participate, you must:

  • be based in the United States and at least 18 years old;
  • maintain a website, channel, newsletter, or social presence with genuine, original content;
  • provide accurate enrollment information and a completed IRS Form W-9 before any commission is paid; and
  • comply with this Agreement and all applicable U.S. federal and state law.

The Program is currently open to U.S.-based affiliates only. We may decline or remove any applicant at our discretion.

2 · Enrollment and approval

Enrollment is reviewed manually. Submitting an application does not guarantee acceptance, and we may approve, reject, or later remove any Affiliate for any reason, including audience misfit, low-quality or off-brand content, or suspected non-compliance. Approval is typically communicated within a few business days.

3 · Relationship of the parties

You are an independent contractor. Nothing in this Agreement creates an employment, agency, partnership, joint venture, or franchise relationship. You have no authority to bind us, make representations or warranties on our behalf, incur obligations in our name, or hold yourself out as our employee, agent, or official spokesperson. You are responsible for your own business expenses, equipment, and taxes.

4 · Commissions

  • Rate. You earn 30% commission on the value of each Qualifying Sale — digital and print products sold through our own store — as defined below.
  • Tracking and attribution. Sales are attributed through your unique tracked affiliate link, using a 60-day cookie window. If a customer uses both your link and a referral coupon, only a single commission is awarded on that order.
  • Qualifying Sale. A “Qualifying Sale” is a purchase of any eligible product — digital or print — completed through our own store checkout (our payment gateway), attributable to your link or code, that is not refunded, charged back, cancelled, or fraudulent.
  • Exclusions — not eligible for commission:
    • purchases made on Amazon or any other third-party marketplace (these are outside our control and are not tracked — your links must point to our own store);
    • your own purchases or purchases you make through your own link (no self-referral);
    • orders that are refunded, charged back, cancelled, or flagged as fraudulent;
    • orders placed in violation of this Agreement; and
    • taxes, shipping, gift-wrapping, or other non-product charges.

5 · Payout terms

  • Refund hold. Each commission is held as pending for 30 days from the sale date (our refund window). If the order is refunded or charged back during this period, the commission is voided.
  • Maturation and schedule. After the 30-day hold clears with no refund, the commission becomes payable and is paid on the next scheduled payout date. Payouts run twice monthly, on the 1st and the 15th, covering all commissions that matured since the previous run.
  • Minimum payout. Balances below $50 roll forward to the next payout cycle.
  • Method. Payouts are made in U.S. dollars by ACH/direct deposit to your U.S. bank account (or by store credit, if you elect it). You are responsible for providing accurate payout details.
  • W-9 required. No payout is issued until we have a valid Form W-9 on file. Absent a valid W-9, we may withhold payment or apply backup withholding as required by the IRS.

6 · Taxes

You are solely responsible for all taxes on commissions you earn. As a U.S.-based Affiliate, you must provide a completed Form W-9. Where you are paid $600 or more in a calendar year, we will issue a Form 1099-NEC as required by the IRS. We do not provide tax advice; consult your own advisor.

7 · FTC disclosure — mandatory

You must clearly and conspicuously disclose your material connection to The Steading Codex on every endorsement, in line with the FTC Endorsement Guides. Disclosure must be unavoidable and easy to understand — placed close to the recommendation, not buried in hashtags or behind a “more” link:

  • Written / blog: a clear statement such as “Paid link” or “I earn a commission from purchases through this link,” visible together with the recommendation.
  • Video / YouTube: disclose verbally, on-screen, and in the description.
  • Instagram / Reels / Stories: on-screen text for at least 3 seconds and in the first one or two lines of the caption; platform “paid partnership” labels supplement but do not replace this.
  • Podcast / audio: spoken and written in the episode description.

Vague terms such as “affiliate link,” “commissionable link,” “#collab,” “#spon,” or “#ambassador” alone are not sufficient. We provide ready disclosure language in the media kit. Failure to disclose is a breach of this Agreement and grounds to withhold commissions and terminate your participation.

8 · License to brand assets

Subject to this Agreement, we grant you a limited, revocable, non-exclusive, non-transferable, non-sublicensable license to use the marketing materials we provide (logos, product images, banners, approved copy — the “Media Kit”) solely to promote The Steading Codex, and only in accordance with any brand guidelines we provide. You may not alter our marks or materials except as expressly permitted. This license terminates automatically on any breach or on termination of your participation, after which you must stop using all materials.

9 · Trademarks and intellectual property

“The Steading Codex,” “Hadley Wren” (a disclosed pen name), our logos, journals, designs, text, and images are owned by Web Production Labs LLC or its licensors. You may not (a) imply any sponsorship, endorsement, or relationship beyond the affiliate relationship described here; (b) register or use domain names, social handles, or usernames that are confusingly similar to our marks; or (c) use our marks in any way that is misleading or damaging to the brand.

10 · Prohibited conduct

You agree not to:

  • bid on our brand terms (including “The Steading Codex,” “Hadley Wren,” and misspellings) in paid search, or run paid ads that direct-link to our store through your affiliate link;
  • engage in cookie stuffing, forced clicks, or any artificial generation of clicks, impressions, or referrals;
  • make purchases through your own link for commission (self-referral);
  • send spam or any unsolicited communication; you must comply with the CAN-SPAM Act (email) and TCPA (no unsolicited texts/calls), and you may not post spam on forums, comments, or social media;
  • make any false, misleading, or unsubstantiated claims — in particular, no medical, health, therapeutic, or food-safety claims (e.g., that any herb, remedy, or practice cures, treats, or prevents anything), no earnings or results guarantees, and no fake or incentivized reviews or testimonials;
  • misrepresent the relationship between you and us, or claim to be our employee, agent, or spokesperson;
  • post our discount or referral codes to public coupon/deal-aggregator sites (e.g., RetailMeNot-type sites); (this restriction is recommended for a premium, scarcity-based brand — adjust if you choose to allow it)
  • engage in typosquatting or use confusingly similar domains/handles; or
  • place our links or materials alongside content that is adult, hateful, discriminatory, deceptive, or unlawful.

We may immediately void commissions and terminate participation for any violation.

11 · Compliance with law

You are responsible for complying with all applicable laws and regulations, including the FTC Act and Endorsement Guides, the CAN-SPAM Act, the TCPA, and all applicable U.S. federal and state advertising, consumer-protection, and tax laws.

12 · Term and termination

Either party may terminate participation at any time, with or without cause, on notice (including by email or through the affiliate dashboard). On termination, your license under Section 8 ends immediately and you must stop using all our materials. Commissions that have properly accrued and cleared the refund hold before termination remain payable, except where termination is for breach or fraud, in which case we may withhold or reverse them. Sections that by their nature should survive (including 3, 6, 9, 10, 13, 14, 15, and 17) survive termination.

13 · Chargebacks, reversals, and clawback

We may withhold, deduct, reverse, or claw back any commission that is attributable to a refunded, charged-back, cancelled, or fraudulent order, or to any violation of this Agreement, including after payment has been made. We may set off such amounts against current or future balances.

14 · Disclaimers and limitation of liability

The Program and all materials are provided “as is,” without warranties of any kind. We do not guarantee any level of earnings; your results depend on your own efforts and audience. To the fullest extent permitted by law, Web Production Labs LLC will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenue, arising from the Program. Our total liability for any claim under this Agreement is limited to the total commissions paid to you in the three (3) months preceding the event giving rise to the claim.

15 · Indemnification

You agree to indemnify, defend, and hold harmless Web Production Labs LLC and its members, officers, and representatives from and against any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising from your content, your promotional methods, your breach of this Agreement, or your violation of any law or third-party right.

16 · Changes to the Program

We may modify the Program, the commission rate, the payout terms, the list of eligible products, or this Agreement at any time. We will post or communicate changes, and your continued participation after a change takes effect constitutes acceptance. If you do not agree to a change, your remedy is to stop participating.

17 · Governing law and disputes

This Agreement is governed by the laws of the State of Georgia, United States, without regard to its conflict-of-laws rules. You agree that the state and federal courts located in Georgia will have jurisdiction over any dispute arising out of or relating to this Agreement, and you consent to venue there.

18 · Entire agreement

This Agreement, together with our Terms of Service, Privacy Policy, and the disclosure requirements in the Media Kit, is the entire agreement between you and us regarding the Program and supersedes any prior understanding. If any provision is held unenforceable, the remainder stays in effect.

19 · Contact

Questions about the Program or this Agreement: hello@thesteadingcodex.com

Web Production Labs LLC d/b/a The Steading Codex
25 SE 2nd Ave, Ste 550 #166, Miami, FL 33131, United States

By enrolling in or continuing to participate in The Steading Codex Affiliate Program, you acknowledge that you have read, understood, and agree to this Agreement.